It just stands to reason that if your business computer system is going to fulfill your serious business needs, you need to maintain some serious standards in both your hardware and your software.
As far as your business computer system is concerned, let's call it keeping a "clean machine." There are a number of things here for us to consider.
First: Be sure and keep your security software current and up-to-date. You would be amazed at how many people purchase serious assorted business software (that includes, but is not limited to, anti-virus protection) for their business computer system and then let them go out of date. You will find that having the very latest security software, web browser, and operating system is the absolute best way to defend against viruses, assorted malware, and other online threats.
You spent good money on these products, and you bought it precisely to accomplish certain business needs and functions. Do you now have someone who has the responsibility to keep track your products status? Software, as well as hardware can go out of date and this must be watched as vitally important. Some person needs to be responsible. Set a timetable and keep to it.
Next would be the absolute importance of software updates. Be sure that someone (like you, maybe) is responsible enough to keep track of all of them. It would make no business sense to purchase quality business software and then not keep up with the updates.
Here be careful of one thing: Make sure these updates come from the software company itself, not your local neighborhood Hacker. This is a common way to break into a business computer system and that's another reason that this needs to be supervised by a very responsible person. No exceptions.
One possible thing you can do is to use the automatic updates that some software companies offer. This way the updates will come at the proper time, as designed in the software. If this is available, use it but again make sure that is where it comes from.
You might think that no one can do real damage even if they get into your particular computer system. I hope you remember how hackers get into systems like Target. They got into one of their contractors computers and used that to get into Target's. Don't take chances here. Liability is alive and well.
Something else so easy to miss for people who are not used to computer security is to always, always, always, protect all of your devices that connect to the internet. It's not just your computer that is at risk. Along with your computer (s) you need to be concerned with smart phones, gaming systems, and any other web-enabled device. If they plug into your system, they also need your serious protection from viruses and various malware. Also watch for employees who use their own devices to get information from your system. They are plugged into your business computer system, right? A common thing now.
One more thing to keep in mind is to watch your plugs and scanners. Many people don't know it but your USBs as well as other external devices can be infected by viruses and other malware. (I know I use the term "malware" a lot. It is simply a contraction of the words "malicious software.") You can and should use your security software to scan them. Don't know how?
Nothing shameful about not knowing something. The sin is in staying that way when by learning something you can use that knowledge to help protect your business and reputation. See and learn from a competent software retailer, and I don't mean Walmart.
No one is going to protect you but you. If you don't keep an eye on all aspects of your business computer system, then no one else will either and you will be left out in the cold.
Don't let it happen
Thank you for coming